Monitoring report (4)
Monitoring and evaluating results is important for following up on the main achievements and for continuously improving your action plan (in case corrective measures are needed). Covenant Signatories are committed to regularly submit monitoring reports to show the results achieved at a glance, both in terms of measures implemented and CO2emissions reduction.
Please consult the Quick Reference Guide on Monitoring for further information.
What should the monitoring report include and when should it be submitted?
Written by Raphael Chatelet1) Action reporting
Every two years after having submitted their Action Plan, Covenant Signatories have to monitor their progress in an Action Reporting including:
Report on the implementation status of their actions in qualitative terms
Update of the Adaptation Scoreboard, The Risk and Vulnerability Assessment and the choice of updating the Adaptation Action Tab.
2) Full reporting
Every four years after having submitted their Action Plan, Covenant Signatories have to provide a more quantitative report - the Full reporting, including:
Monitoring Emission Inventory and quantified outcomes of the actions implemented, such as: energy savings, renewable energy production, CO2emissions reduction.
An update of the Adaptation Scoreboard, the Risk and Vulnerability Assessment and a minimum update of 3 key adaptation actions
The reporting requirements are the minimum and both the Action Reporting and the Full reporting can be done as often as the Signatory find it relevant to have a status of its progress towards fulfilling their commitments. Please consult the "Quick Reference Guide on Monitoring" and the "Covenant of Mayors for Climate and Energy Reporting Guidelines" for further information available in the website library.
Covenant Signatories are invited to use the on-line submission system available via the website restricted area: 'My Covenant'.
The procedure includes the following steps:
- Log in to ‘My Covenant’ using your personal identifiers - You can retrieve your password at any time under the ‘sign-in’ section.
- Fill in the ‘Monitoring template’ in English - Click on 'My progress' > 'Get started' or ‘Fill in a monitoring template’ in the blue menu at the top of the homepage. Choose if you wish to monitor by making use of Action Reporting (without including a Monitoring Emission Inventory (MEI)) or Full Reporting (including at least one recent MEI). Please note that all the green cells are mandatory. Note also that you must submit at least three actions as Benchmarks of Excellence.
- Upload your Monitoring Report document (optional) - After filling in the monitoring template, if you wish to add your Monitoring Report document click on ‘Upload monitoring document’ and upload it in a PDF format. If you do not wish to do so, proceed by clicking ‘Go to submission’.
- Validate your online Monitoring submission - Click on 'submit' in order to have your monitoring template officially submitted. A preliminary checking system of the template will be made available in 2017, allowing the detection of errors or inconsistencies. For this, you should click on the ‘See notification checklist’ button. This will be run through a parallel online application, developed and managed by the JRC.
Please consult the Reporting Guidelines available in the website library for step by step guidance on the process of completing the template.
How to request an extension of your monitoring template submission deadline?
Written by Raphael ChateletTo request an extension of the deadline for submitting your monitoring template please provide a short explanation for the extension request to This email address is being protected from spambots. You need JavaScript enabled to view it.. You will receive a confirmation, when the extension has been granted.
If you are an individual Signatory (i.e. not belonging to any official Covenant Coordinator):
A 9-month extension may be granted to individual Signatories where circumstances, outside the local authority’ control, delay the completion and submission of the monitoring report by the official submission date.
If you belong to an official Covenant Coordinator:
When supported by an official Covenant Coordinator, the Coordinator can ask for an 18-months extension for all supported signatories.